The action this year will be centralized in Downtown Phoenix. Competition will take place at the historic Orpheum Theater with the competition hotel only a short distance away at the Renaissance Phoenix Downtown Hotel, which has easy access to the Phoenix light rail system. So come on along, check the odds, and see what the Regional Convention Steering Committee has been working on to bring you a fantastic weekend!
On Saturday evening April 22, don’t miss the Harmony Showcase at the Renaissance Hotel in the North/South Ballroom, featuring our top 3 quartets and choruses, followed by a good, old-fashioned afterglow! More details coming soon.
AN IMPORTANT NOTE ABOUT UPCOMING DEADLINES: This information is provided to assist you in making your plans to participate in this exciting competition. They include deadlines you will need to follow to be on stage with all the other Region 21 competitors. The plan for this event with our hotel and competition venue is finalized well in advance by the Regional Convention Steering Committee (RCSC). Set your schedule now to ensure that you can take advantage of the plans the RCSC has so carefully put in place for you, and avoid having to make your own last-minute arrangements because of a missed deadline.
On January 5, 2017 Regional Competition Information was distributed by Sweet Adelines International (SAI) Headquarters electronically via an “E-Packet” to all registered quartet contacts and Chapter Presidents/Team Coordinators. Please carefully follow all instructions included in the E-Packet. All quartets and choruses that intend to compete must submit the Regional Competition Entry Form distributed in the E-Packet by the deadlines below.
Register as a Quartet with SAI no later than January 15, 2017.
Submit the Competition Entry Form to SAI by February 20, 2017.
Late Entry ($100 late fee) for Competition due by March 7, 2017.
Submit the Competition Entry Form to SAI no later than February 21, 2017.
Late Entry ($100 late fee) for Competition due by March 8, 2017.
REGIONAL ASSESSMENTS: In order to be eligible to compete, all chorus, quartet and chapter-at-large members must be current on their regional assessments. Regional Assessments are due by April 30, 2017.
ALL EVENTS TICKETS (AETs): Convention Registration opens on
January 8, 2017 and closes on March 15, 2017. All AET registrations must be received by this date. The convention registration verification is the All Events Ticket which is a name badge. Costs are: $70.00 (Adult) or $35.00 (Youth-25 years or under). All badges (AET’s) will be available for pick up at the registration table on site. All competing members and all Assistance Chapter Chorus members must purchase an AET. $30.00 must be added to any and each AET registration submitted after the March 15, 2017 deadline.
SINGLE EVENT TICKETS (SET): SET’s for the Quartet or Chorus contests are available for $40.00 for main floor seating and $20.00 for balcony seating. Any NON-COMPETING Chorus, Quartet, Chapter-At-Large member, or non-competing guests from other Regions who are attending only one event may purchase a Single Event Ticket (SET) in lieu of an AET. SETs may be purchased in advance online using the SET order form, or onsite at the registration desk. Tickets will also be available at the regional table in the lobby of the Orpheum Theater 45 minutes prior to the beginning of each competition.
50 East Adams Street
Phoenix, AZ 85004
Sue Vanaprasert – Group Housing Coordinator
The Renaissance Phoenix Downtown Hotel is a Marriott. Room rates are: $145.34 plus 12.27%, tax totaling approximately $163.17 per night for a single/double/triple/quad room. The tax rate is subject to change. Rooms are queen/queen or king. Rollaway beds are only allowed in King rooms. March 15, 2017 is the deadline for submitting Hotel Reservation Lists and required deposits to Sue Vanaprasert – Group Housing Coordinator at email@example.com with a copy to Della Davis, EVC.
PARKING: There is no self-parking at the hotel. Valet parking rates at the Marriott are $18 per day (regularly $29 per day) with in-and-out privileges. Not all adjacent parking garages allow overnight parking. The closest is the Chase Tower Garage located at 201 N. 1st St., Phoenix, 85004 and current rates are $14 per day without in-and-out privileges.
FACILITY USAGE FEE: A fee of $82.00 per member will be charged for each competitor or assistance chorus member who does not stay a minimum of one night in the convention hotel. This assessment applies to all members of a Region 21 competing chorus, quartet competitors, and current assistance chapter. This fee helps defray any attrition costs incurred by the region due to chorus members staying outside our convention hotel. The fee must be prepaid. Actual Hotel Guest Lists will be verified against each List of Competing Members and Quartet personnel. Please complete the FACILITY USAGE FEE FORM (one of the tabs of the Hotel Forms (xlsx) spreadsheet) listing all competing or assistance chapter members not staying a minimum of one night at the Renaissance Phoenix Downtown Hotel.
REHEARSALS AND MEALS:
: A limited number of rooms are available for Extra Rehearsals on Friday evening from 8:00 p.m. to midnight by special request for a fee of $200. Choruses may opt to share the time with another chorus and split the cost of the room. Choruses need to make their own arrangements if costs are to be split. To secure a room for your chorus function, be sure to complete and email the Function Request Form
to Della Davis, Events Coordinator
by March 15, 2017 and cc Mary Chilton, Finance Coordinator
. Either pay online via PayPal on the Spring Convention PayPal Payments
page or send a check to Mary Chilton (address at the end of Bulletin #1). Requests will be filled in the order they are received. Rehearsal room schedules will be sent only to those requesting an extra rehearsal.
: Saturday morning before chorus competition, a 45-minute flat floor rehearsal will be scheduled for each competing chorus. These are timed rehearsals. Please plan accordingly. A room monitor will advise you when your time is completed. Please exit the room promptly. A chorus meal function may be held in conjunction with the rehearsal. The schedules for meal functions and rehearsal times will be based on the order of appearance. Please complete and submit the Function Request Form
to Della Davis, EVC
by March 15, 2017 if you wish to have a meal function. Choruses are financially responsible for meal functions. Banquet menus will be sent to the chorus contact after requests are received and the schedule has been established. Do not contact the hotel directly prior to receiving the menus. Requests will be accepted based on the order in which they are received. The hotel will require a copy of a credit card (front and back) as a deposit for the chorus meal. Either a chapter or individual credit card may be used. Please complete the Credit Card Authorization Form
which can be found in the Forms section on the Regional Spring Convention web page.
203 West Adams Street
Phoenix, AZ 85003
The Orpheum Theater is located at 203 West Adams Street which is three blocks and only a five-minute walk from the hotel.
EVENT PARKING: Event parking is available at three locations.
The Wells Fargo Bank Plaza Garage, access from 1st Ave, just south of Adams Street
The Ampco Surface Lot, 2nd Avenue and Monroe Street, one block north of the Orpheum
The First American Title Surface Lot, north side of Monroe Street between 2nd and 3rd Avenues
AUDITORIUM SEATING: Our 2016 Summer Seminar identified two groups who will be provided preferred seating directly behind the VIP Section. The Inland Empire Chorus was selected by random draw from the top five choruses with the highest percentage of membership attendance. In addition, our double quartet contest winner, IEC BAB Girls, and one guest each, will receive preferred seating. Those entitled to preferred seating and their designated guests must purchase an AET. The guest must be named as a preferred seating guest on the registration forms. Guests may not be added onsite. Preferred seating will be indicated on the AET badge. The remaining auditorium seats are general admission/open seating and available on a first come, first served basis.
VIP SEATING: The following VIP categories are entitled to purchase AETs with a VIP designation for the purposes of entering the VIP seating area: International Quartet Champion, Hall of Fame winners, Current/Outgoing Region 21 Quartet Champion, International Board of Directors, International Faculty, Approved and Certified Judge, Certified Arranger, Quartets placing 15th or higher in the 2016 International Quartet Competition, Current Stars of the West Quartet Champions, Current RMT Member, RMT from other Regions, Front-Line Directors. VIPs and all VIP Guests must purchase an AET. VIPs will be entitled to one VIP seat for herself/himself and one for a pre-designated guest. The guest must be named as a VIP GUEST on the registration forms. VIP’s will not be able to add a guest onsite. A VIP designation will be indicated on the AET badge.
AIRPORT TRANSPORTATION: Phoenix Sky Harbor Airport is only a short drive to downtown Phoenix. See details at the Phoenix Sky Harbor website. The Renaissance Hotel does not provide shuttle service to the airport. The hotel is located 4 miles northwest of Phoenix Sky Harbor airport.
ON-SITE TRANSPORTATION: The Orpheum Theater is a short five-minute walk from the Renaissance Hotel. Be prepared for inclement weather just in case we have a rare rainy day in the beautiful Valley of the Sun. Buses will be provided for competitors only. Shuttle Service will be available to attendees for a fee of $25.00. The fee must be prepaid when submitting the registration form with each member identified in the appropriate column (see AET form). The name badges of those who paid a shuttle fee will be marked to allow access to shuttle vehicles. Transportation passes will be available on-site for a $35.00 fee.
QUARTET AND CHORUS BRIEFING: This year the joint quartet and chorus briefing with emcee roll call will be held at the Renaissance Hotel meeting level on Thursday, April 20, 2017 from 6:15pm to 7:00pm. Quartet bags will be available for you to place your good luck cards for the competitors prior to the start of this meeting.
QUARTET WALK ON AND EMCEE ROLL CALL: Quartets will have an opportunity to do their walk-on, acceptance, take a pitch, sing a short intro or tag of not more than 10 seconds, take a bow, and walk-off on Friday, April 21, 2017 from 10:30am to 11:15am at the Orpheum Theater. The emcee will be present for your introduction.
ORDER OF APPEARANCE: The draw for order of appearance for the quartet and chorus competitions will take place at International Headquarters on February 27, 2017. Each Chapter President/Team Coordinator, Director, and Quartet will be notified by email.
QUARTET COMPETITION: The quartet competition this year, at the Orpheum Theater, is tentatively slated to begin at 3:00 PM and end at 7:00 PM on Friday, April 21, 2017. However, this is dependent upon the number of quartets registered for the contest. Stay tuned to future bulletins for actual start time. Plan your day accordingly so you don’t miss a minute of our very special Region 21 Quartets! Following the close of the competition, hurry back to the hotel lobby to welcome the top winners at the Quartet Walk of Fame with a no-host toast and snacks reception! Show your appreciation for all of their hard work and dedication to our craft as they enter the hotel from their provided transportation, then celebrate with them at a no-host reception at the lobby bar.
CHORUS COMPETITION: The chorus competition will be held on Saturday, April 22, 2017 from 12:30PM to 4:30 PM. After dinner please join us at the Harmony Showcase in the Region 21 Ballroom to hear and enjoy our winners along with your other Sweet Adeline friends and family.
OFFICIAL JUDGING PANEL:
SOUND: Bobbette Gantz
MUSIC: Corinna Garriock
EXPRESSION: Joan Levitin
SHOWMANSHIP: Diane Porsch (Panel Chair)
Panel Secretary: Andrea Hass
PHOTOS: Chorus photos will be taken onstage. Plan your pose ahead of time! Quartet pictures will be taken in the traffic pattern at the hotel. Further details will be posted when available.
TRAVELING PLAQUES and TROPHIES: Quartets and choruses that possess Regional traveling trophies and plaques are asked to bring them to the joint briefing on Thursday night. Now is the time to have them engraved and send the bill to the Regional Finance Coordinator, Mary Chilton (rmt_finance).
BOUTIQUE: Our Current Region 21 champions, the San Diego Chorus, are planning a fabulous offering of goods at their boutique, which will be located in the Renaissance Hotel, Meeting Level.
PRESIDENTS/TEAM COORDINATORS MEETING: Our Regional Team Coordinator, Tracey Sandberg, will host this meeting for all Presidents and Team Coordinators on Thursday, April 20, 2017 from 4:30 PM to 6:00 PM.
CLUB 21: You won’t want to miss the Club 21 Show at the Renaissance Hotel on Thursday, April 20, 2017 from 8:00 PM to 10:00 PM. Come and hear our own Region 21 past and present quartet champions in an evening of harmony and fun.
EDUCATION CLASS: Plans are underway for two informative education classes that you won’t want to miss, Friday morning from 11:00-12:30 and Sunday morning from 10:00 to 11:30AM at the Renaissance Hotel. Detailed information will be posted here when it becomes available.
MASS SING: Join your regional friends for a mass sing on the plaza outside of the Orpheum Theatre from 2:00PM to 2:30 PM on Friday, April 21, 2017. After the mass sing, roll right on into the auditorium for the exciting Quartet Competition.
WEBCAST and SHOUT OUTS: Once again, the Region 21 webcast will be available. For only $35.00 for both competition sessions, your family and friends may watch it live and it will also be archived for your later viewing pleasure beginning Monday night April 24, 2017, for at least one week. Be sure to tell family and friends to sign up for the webcast to watch you live if they can’t attend the contest in person. Also, be sure to take advantage of the opportunity to send a Shout Out message over the webcast. For only $5 you can send a short message that will be read live on our webcast. Further information and the links to order the webcast will be live a few weeks before contest.
Region 21 Convention and Competition
Denise Brinkerhoff, Chairman of the Regional Convention (CRC)
Della Davis, Region 21 Events Coordinator (EVC)
Judy Huffman, Competition Coordinator (CC)
Lou Gordon, Competition Coordinator shadow (CCS)
Darren Hurst, Official Panel Liaison (OPL)
Cherie Peters-Brinkerhoff, Assistance Chapter Coordinator (ACC)
Michele Kramlich, Overall Assistance Secretary (OAS)