Again this year, the action will be centralized in Downtown Phoenix. Our competition will take place at the historic Orpheum Theater with our convention hotel only a short distance away at the Renaissance Phoenix Downtown Hotel, which also has easy access to the Phoenix light rail system.
On Saturday evening, don’t miss the Harmony Showcase at the Renaissance Hotel in the North/South Ballroom, featuring our top 3 quartets and choruses, followed by a good, old-fashioned afterglow! More details coming soon.
AN IMPORTANT NOTE ABOUT UPCOMING DEADLINES: This information is provided to assist you in making your plans to participate in this exciting competition. They include deadlines you will need to follow to be on stage with all the other Region 21 competitors. The plan for this event with our hotel and competition venue is finalized well in advance by the Regional Convention Steering Committee (RCSC). Set your schedule now to ensure that you can take advantage of the plans the RCSC has so carefully put in place for you, and avoid having to make your own last-minute arrangements because of a missed deadline.
On December 21, 2018 Regional Competition Information was distributed by Sweet Adelines International (SAI) Headquarters electronically via an “E-Packet” to all registered quartet contacts and Chapter Presidents/Team Coordinators. The general and late registration dates have now passed.
REGIONAL ASSESSMENTS: In order to be eligible to compete, all chorus, quartet and chapter-at-large members must be current on their regional assessments. Regional Assessments are due by April 30, 2019.
ALL EVENTS TICKETS (AETs): Convention registration opened on January 8, 2019 and closes on March 1, 2019. All AET registrations must be received by this date. The convention registration verification is the All Events Ticket which is a name badge. Costs are: $80.00 (Adult) or $40.00 (Youth-25 years or under). All badges (AET’s) will be available for pick up at the registration table on site. All competing members and all Assistance Chapter Chorus members must purchase an AET. $30.00 must be added to any and each AET registration submitted after the March 1, 2019 deadline. All registration fees are transferable but not refundable.
SINGLE EVENT TICKETS (SET): SET’s for the quartet or chorus contests are available for $40.00 for adults and $20.00 for youth (25 years and under). Any NON-COMPETING chorus, quartet, Chapter-At-Large member, or non-competing guests from other regions who are attending only one event may purchase a Single Event Ticket (SET) in lieu of an AET. SETs may be purchased using the SET order form (mailing a check or paying online via PayPal) or on site at the registration desk. Tickets will also be available at the regional table in the lobby of the Orpheum Theater 45 minutes prior to the beginning of each competition.
50 East Adams Street
Phoenix, AZ 85004
Kelsey Garcia – Group Housing Coordinator
The Renaissance Phoenix Downtown Hotel is a Marriott. Room rates are: $154.19 plus 12.27%, tax totaling approximately $173.11 per night for a single/double/triple/quad room. The tax rate is subject to change. Rooms are queen/queen or king. March 1, 2019 is the deadline for submitting Hotel Reservation Lists and required deposits to Kelsey Garcia – Group Housing Coordinator at Kelsey.Garcia@marriott.com with a copy to Victoria Kemsley, EVC. At this time there are no more suites available through our room block. If you were hoping to reserve a suite, you may be able to book one through the Marriott website, but it will be a different rate, and may not be possible due to another convention in the hotel at the same time. Please notify Victoria Kemsley, EVC if you do successfully book a suite so that the region receives credit for our total number of rooms booked. Please note that only suites can accommodate a rollaway bed – not queen/queen or king rooms.
PLEASE NOTE: The Renaissance Management has asked that we refrain from gathering in any rooms on any of the sleeping floors of the hotel on Saturday night. We are not the only guests at the hotel, and we want to respect the rights of those guests who may be trying to get some rest in the solitude of their own rooms. Please limit your afterglow gatherings to the public areas of the hotel. Please do not invite quartets to come to your rooms or suites to sing.
INDIVIDUAL ROOM RESERVATIONS: Chorus members must make housing arrangements through their chapters. Chapter-at-Large and guests of Region 21 who wish to register as individuals may make hotel reservations using this link: book.passkey.com/go/GoldenWest2019. Or reservations can be made by calling 800-309-8138 and ask for Golden West Region 21 Competition.
FACILITY USAGE FEE: A fee of $87.00 per member will be charged for each competitor or assistance chorus member who does not stay a minimum of one night in the convention hotel. This assessment applies to all members of a Region 21 competing chorus, quartet competitors, and current assistance chapter. This fee helps defray any attrition costs incurred by the region due to chorus members staying outside our convention hotel. The fee must be prepaid. Actual Hotel Guest Lists will be verified against each List of Competing Members and Quartet personnel. Please complete the FACILITY USAGE FEE FORM (one of the tabs of the Hotel Forms (xlsx) spreadsheet) listing all competing or assistance chapter members not staying a minimum of one night at the Renaissance Phoenix Downtown Hotel.
PARKING: There is no self-parking at the hotel. Valet parking rates at the Renaissance are $18 per day (regularly $35 per day) with in-and-out privileges. Not all adjacent parking garages allow overnight parking. The closest is the Chase Tower Garage located at 201 N. 1st St., Phoenix, 85004 and current rates are $15 per day without in-and-out privileges.
REHEARSALS AND MEALS:
: A limited number of rooms are available for extra rehearsals on Friday evening from 8:00 pm to midnight by special request for a fee of $200.00. Choruses may opt to share the time with another chorus and split the cost of the room. Choruses need to make their own arrangements if costs are to be split. To secure a room for your chorus function, be sure to complete and email the Function Request Form
to Victoria Kemsley, Events Coordinator
with a copy to Mary Chilton, Finance Coordinator
by March 1, 2019. Either pay online via PayPal (fees apply) on the Spring Convention PayPal Payments
page or send a check to Mary Chilton (address and instructions are on the form). Requests will be filled in the order they are received. Rehearsal room schedules will be sent only to those requesting an extra rehearsal.
: Saturday morning before chorus competition, a 45-minute flat floor rehearsal will be scheduled for each competing chorus. These are timed rehearsals. Please plan accordingly. A room monitor will advise you when your time is completed. Please exit the room promptly. A chorus meal function may be held in conjunction with the rehearsal. The schedules for meal functions and rehearsal times will be based on the order of appearance. Please complete and submit the Function Request Form
to Victoria Kemsley, EVC
by March 1, 2019 if you wish to have a meal function. Choruses are financially responsible for meal functions. Banquet menus will be sent to the chorus contact after requests are received and the schedule has been established. Do not contact the hotel directly prior to receiving the menus.
Requests will be accepted based on the order in which they are received. The hotel will require a copy of a credit card (front and back) as a deposit for the chorus meal. Either a chapter or individual credit card may be used. Please complete the Credit Card Authorization Form
which can be found in the Forms section on the Regional Spring Convention web page.
203 West Adams Street
Phoenix, AZ 85003
The Orpheum Theater is located at 203 West Adams Street which is three blocks and only a five-minute walk from the hotel.
EVENT PARKING: Event parking is available at three locations.
The Wells Fargo Bank Plaza Garage, access from 1st Ave, just south of Adams Street
The Ampco Surface Lot, 2nd Avenue and Monroe Street, one block north of the Orpheum
The First American Title Surface Lot, north side of Monroe Street between 2nd and 3rd Avenues
VIP SEATING: The following VIP categories are entitled to purchase AETs with a VIP designation for the purposes of entering the VIP seating area: International Faculty Members, International Board of Directors, International Past Presidents, International Quartet Champions, Current Rising Star Champions, International Judging Program Members, Current Regional Management Team (RMT) / Regional Executive Committee (REC) Members from all Regions of SAI, Current Regional Convention Steering Committee (RCSC) Members, Front Line Chorus Directors, Current/Outgoing Region 21 Quartet Champions, Quartets scoring in the top 15 at 2018 International Convention, Regional Hall of Fame Recipients, Certified Arrangers, Winners of the 2018 Summer Seminar Double Quartet Contest S. S. Golden Banana, and any RMT-designated special guest not listed above, e.g., local media, city officials, etc. VIPs and all VIP Guests must purchase an AET. VIPs will be entitled to one VIP seat for herself/himself and one for a pre-designated guest. The guest must be named as a VIP GUEST on the registration forms. VIPs will not be able to add a guest on site. A VIP designation will be indicated on the AET badge.
PREFERRED SEATING: Preferred seating is located directly behind the VIP seating. SAI 50+ Year Members will receive preferred seating. Additionally, at our 2018 Summer Seminar, the San Diego Chorus was selected by random draw from the top five choruses with the highest percentage of membership attendance to receive preferred seating. Those entitled to preferred seating and their designated guests must purchase an AET. The guest must be named as a preferred seating guest on the registration forms. Guests may not be added onsite. Preferred seating will be indicated on the AET badge.
GENERAL SEATING: The remaining auditorium seats are general admission/open seating and available on a first-come, first-served basis.
AIRPORT TRANSPORTATION: Phoenix Sky Harbor Airport is only a short drive to downtown Phoenix. See details at the Phoenix Sky Harbor website. The Renaissance Hotel does not provide shuttle service to the airport. The hotel is located 4 miles northwest of Phoenix Sky Harbor airport.
ON-SITE TRANSPORTATION: The Orpheum Theater is a short five-minute walk from the Renaissance Hotel. Be prepared for inclement weather just in case we have a rare rainy day in the beautiful Valley of the Sun. Buses will be provided for competitors only. Shuttle service will be available to attendees for a fee of $25.00. Desire for shuttle service must be indicated on the online registration form and the fee must be prepaid when submitting AET payment. The name badges of those who paid a shuttle fee will be marked to allow access to shuttle vehicles. Transportation passes will be available on site for a $35.00 fee.
OFFICIAL JUDGING PANEL:
EXPRESSION: Karen Sweeters
MUSIC: Cydney Wentsel
SHOWMANSHIP: Renee Porzel (Panel Chair)
SOUND: Dale Syverson
Panel Secretary: Linda Gummerson
QUARTET AND CHORUS BRIEFING: The joint quartet and chorus briefing with chorus emcee roll call will be held at the Renaissance Hotel on Thursday, April 4, 2019 from 6:15 pm to 7:00 pm. Quartet bags will be available for you to place your good luck cards for the competitors prior to the start of this meeting.
QUARTET WALK ON AND EMCEE ROLL CALL: Quartets will have an opportunity to do their walk-on, acceptance, take a pitch, sing a short intro or tag of not more than 10 seconds, take a bow, and walk-off on Friday, April 5, 2019 from 9:45 am to 10:30 am at the Orpheum Theater. The emcee will be present for your introduction.
WARM-UP ROOMS: Quartet and chorus warm-ups will be at the hotel before transport to the backstage area at the competition site. The schedule for the warm-up rooms will be provided to all competitors before contest.
TRAFFIC PATTERN, PURSES, HOSTESSES: The traffic pattern for both competitions will begin with a warm up room at the hotel. There are no warm up or holding areas at the Orpheum. Upon exiting buses or shuttles, you will be led immediately backstage. Purses will be collected for choruses as you enter the side door of the auditorium. Backstage staff will have purse bags and will transport them for pick up after you exit the stage. Please be organized, in order, and ready to go on stage directly after exiting the buses. Chorus and quartet hostesses will provide further information.
THE STAGE: Staging and lighting are uniform for all contestants. Quartet monitors will be used. There will be no curtain for the chorus competition. All contestants are required to leave the stage in the condition they found it. The penalty for a violation is 25 points. Please deliver riser chairs to backstage right area on Thursday, April 4, 2019 between 10:30 am and 3:00 pm or during the Joint Inspection on Friday, April 5, 2019 between 9:00 am and 11:15 am.
PROPS: No penalty is attached to the use of props or visual devices in any regional or international contest session. The degree to which such use enhances or detracts from the performance is reflected in the showmanship score. All props and visual devices must enter and leave the performance venue with the chorus or quartet. Storage space for any props or equipment, other than riser chairs or medically necessary items, is not provided by the contest venue.
SCORE SHEETS: Pick up score sheets at the Webcast table immediately after the conclusion of each contest. Packets may be picked up ONLY by one quartet member and for choruses, the Team Coordinator, Chapter President, or Director.
WITHDRAWALS: Please note that if a chorus or quartet has to withdraw, a written withdrawal notice must be received by International headquarters. This notification may come by email, but a phone call is not sufficient.
TRAVELING PLAQUES & TROPHIES: Quartets and choruses that possess regional traveling trophies and plaques are asked to bring them to the joint briefing on Thursday night. Now is the time to have them engraved and to send the bill to the Regional Finance Coordinator, Mary Chilton at email@example.com.
PHOTOS AND RECORDINGS
PHOTOS: Official competition photos will be taken by Freeze-Frame Photography. All of the forms and instructions will soon be available on the Region 21 website.
Quartet Photos: Quartet photos will be taken in the traffic pattern at the Renaissance Hotel. Bring the completed form with payment to the briefing on Thursday night. You can also bring them to the photo room on Friday and submit them to the photographer at that time. Please have your quartet pose ready, as time in the photo room is limited.
Chorus Photos: Chorus photos will be taken onstage at the conclusion of your performance. Be sure to plan your pose ahead of time! Bring the completed form with payment to the Joint Briefing on Thursday night at 6:15 pm and submit them then.
Important Photo and Posing Information: Following the second song applause acceptance, Director will move the chorus into the “Photo Pose”. The chorus will hold the “Photo Pose” for four (4) flashes. Then the chorus will leave the stage.
RECORDINGS: All recordings are being produced by Production Services/Arizona (PSA). The recordings will be provided on a USB drive in digital format. No audio CDs or DVDs will be produced. The recordings will be available for pick up with the score sheets at the webcast table at the conclusion of each contest.
Director Digital Recording: For educational purposes, the region will provide all competing directors with one complimentary digital recording of their directing performance on a USB drive.
Recordings: Recordings are available to choruses and quartets for a fee of $35. If you wish to purchase a recording of your performance, complete the Digital Recording Order Form. The form is due back to Finance Coordinator Mary Chilton (rmt_finance) no later than March 15, 2019.
PLEASE NOTE: Orders for the digital recording of your performance will not be accepted during the convention weekend. USB drives will not be provided unless they have been ordered and payment received prior to the convention.
QUARTET COMPETITION: The quartet competition will be held on Friday, April 5, 2019 and will begin at 2:00 pm and end at approximately 7:15 pm. Plan your day accordingly so you don’t miss a minute of our very special Region 21 Quartets! Download the official draw here.
CHORUS COMPETITION: The chorus competition will be held on Saturday, April 6, 2019 from 12:30 pm to 4:30 pm. Download the official draw here. After dinner, please join us at 8:00 pm for the Harmony Showcase in the Renaissance Hotel North/South Ballroom where Regional Awards will be presented and our champions will perform. Our very own current International Champion Chorus, Scottsdale Chorus, will kick off the show, so don’t be late! After the Harmony Showcase, please plan to gather in the foyer on the Ballroom Level to continue celebrating the wonderful harmonies from our Region 21 quartets. The no-host bar on that level will remain open and all quartets are invited to sing.
BOUTIQUE: Our Current Region 21 champions, the San Diego Chorus, are planning a fabulous offering of goods at their boutique, which will be located in the Renaissance Hotel, Meeting Level.
PRESIDENTS/TEAM COORDINATORS MEETING: Our Regional Team Coordinator, Adelina Dudda, will host this meeting for all Presidents and Team Coordinators on Thursday, April 4, 2019 from 4:30 pm to 6:00 pm. If your President or Team Coordinator is unavailable, please send a representative from the chorus leadership team. This meeting will be held at the Renaissance Hotel, on the conference level, in the Pima room. Stay tuned, as more information will follow from Adelina.
CLUB 21: You won’t want to miss the Club 21 Show at the Renaissance Hotel on Thursday, April 4, 2019 from 8:00 PM to 10:00 PM. Come and hear our own Region 21 past and present quartet champions in an evening of harmony and fun. This is a separate ticketed event. Tickets can be purchased for just $10 each, and will be available for sale at the door. There will be no advance tickets sales.
EDUCATION CLASS: Plans are underway for two informative education classes that you won’t want to miss, Friday morning, April 5, 2019 from 11:00 am to 12:00 pm with Sweet Adeline International President Patty Cobb Baker and Sunday morning, April 7, 2019 from 10:00 am to 11:30 am with the judging panel at the Renaissance Hotel. Look for detailed information in the next bulletin.
WEBCAST and SHOUT OUTS: The Region 21 Webcast will be available for your family and friends to watch live, and it will also be archived for your later viewing pleasure beginning Tuesday night April 9, 2019, for at least one week. Be sure to tell family and friends to sign up for the webcast to watch you live if they can’t attend the contest in person. Also, be sure to take advantage of the opportunity to send a Shout Out message over the webcast to competitors. For only $5 you can send a short message that will be read live on our webcast. Or you can place your message as both a Love Note in the Golden West Magazine and a webcast Shout Out for a combined discount if ordered by February 26, 2019.
AROUND PHOENIX: If you’re looking to explore downtown Phoenix on a budget (or not on a budget) check out DTPHX. There, you’ll find a downloadable form with activity and dining suggestions, as well as scannable coupons that can be viewed straight on your smart phone!