Spring Regional Convention and Competition

April 18-22, 2018

Order the Webcast and Some Shout Outs

It’s time to start planning that Webcast Party! For only $35, you can be a part of all the action, even if you cannot make the trip to downtown Phoenix. If you are part of the action – so you missed some of the performances – you can watch the archived webcast for at least a week beginning Monday, April 23, 2018. Mark your calendar to watch live on Friday, April 20, 2018 at 2 PM MST (Note: Arizona remains on standard time, so it’s the same as PDT in May) for the quartet contest and Saturday, April 21, 2018 at 1:00 PM MST for the chorus contest. Go to the Webcast page to order your webcast now. It can take up to 45 minutes to process your order through the system, so you’ll want to register early. If you want to order a Shout Out to be read on the webcast, you can order it at the bottom of the Webcast page as well.

Attend the Club 21 Show

Come to the “Club 21 Quartet Jamboree” – a colossal non-contest Singfest on Thursday night of Spring Convention. Proceeds support our international competing quartets. Join the Club 21 Chorus at 8 PM on Thursday, April 19, 2018 in the N/S Ballroom of the Phoenix Renaissance Hotel. You won’t want to miss this, so be sure to include the N/S Ballroom on your itinerary for Thursday night! Tickets will be available at the door or go to the Club 21 page to purchase your tickets in advance via PayPal.

Online Signup

For Chapter-at-Large and guests of Region 21 who wish to register as individuals ONLY. If you are a competing chorus member or an Assistance Chorus member, you must register through your chorus, which has its own online signup form. If you are registering with a chorus, contact your chorus to register, do NOT use the online form on the regional website.

EVENTS

JUMP TO

FORMS AND DOWNLOADS

CONTEST RESULTS

CONTEST PHOTO GALLERIES

Regional Contest 2018

RENAISSANCE PHOENIX DOWNTOWN HOTEL and THE ORPHEUM THEATER

Phoenix, AZ

Now Entering: The Gateway to Harmony! It’s time to celebrate and prepare for the Region 21 Spring Convention and Competition…

Gateway to Harmony

Again this year, the action will be centralized in Downtown Phoenix.  Our competition will take place at the historic Orpheum Theater with our convention hotel only a short distance away at the Renaissance Phoenix Downtown Hotel, which also has easy access to the Phoenix light rail system.  Are you ready to enter the Gateway to Harmony?

On Saturday evening April 21, don’t miss the Harmony Showcase at the Renaissance Hotel in the North/South Ballroom, featuring our top 3 quartets and choruses, followed by a good, old-fashioned afterglow! More details coming soon.

AN IMPORTANT NOTE ABOUT UPCOMING DEADLINES: This information is provided to assist you in making your plans to participate in this exciting competition. They include deadlines you will need to follow to be on stage with all the other Region 21 competitors. The plan for this event with our hotel and competition venue is finalized well in advance by the Regional Convention Steering Committee (RCSC). Set your schedule now to ensure that you can take advantage of the plans the RCSC has so carefully put in place for you, and avoid having to make your own last-minute arrangements because of a missed deadline.

COMPETITION DEADLINES

On January 5, 2018 Regional Competition Information was distributed by Sweet Adelines International (SAI) Headquarters electronically via an “E-Packet” to all registered quartet contacts and Chapter Presidents/Team Coordinators. Please carefully follow all instructions included in the E-Packet. The general and late registration dates have now passed.

Quartets:

  • Register as a Quartet with SAI no later than January 15, 2018.

  • Submit the Competition Entry Form to SAI by February 19, 2018.

  • Late Entry ($100 late fee) for Competition due by March 6, 2018.

Choruses:

  • Submit the Competition Entry Form to SAI no later than February 20, 2018.

  • Late Entry ($100 late fee) for Competition due by March 7, 2018.

REGIONAL ASSESSMENTS: In order to be eligible to compete, all chorus, quartet and chapter-at-large members must be current on their regional assessments. Regional Assessments are due by April 30, 2018.

CONVENTION REGISTRATION

ALL EVENTS TICKETS (AETs): Convention Registration opened on
January 8, 2018 and closed on March 15, 2018. All AET registrations must be received by this date. The convention registration verification is the All Events Ticket which is a name badge. Costs are: $70.00 (Adult) or $35.00 (Youth-25 years or under). All badges (AET’s) will be available for pick up at the registration table at the Renaissance Hotel, Meeting Level Foyer. All competing members and all Assistance Chapter Chorus members must purchase an AET. AET registrations submitted now (after the March 15, 2018 deadline) are subject to a $30 late fee. All registration fees are transferable but not refundable.

ONLINE REGISTRATION: Chapter-At-Large and guests of Region 21 who wish to register as individuals should register on the CAL and Guest Registration ONLY page. If you are a competing chorus member or an Assistance Chapter member, you must register through your chorus, which has its own online signup form. If you are registering with a chorus, contact your chorus to register, do NOT use the online form on the regional website.

SINGLE EVENT TICKETS (SET): SET’s for the Quartet or Chorus contests are available for $40.00 for main floor seating and $20.00 for balcony seating. Any NON-COMPETING Chorus, Quartet, Chapter-At-Large member, or non-competing guests from other Regions who are attending only one event may purchase a Single Event Ticket (SET) in lieu of an AET. The deadline has passed to order SETs using the SET order form, but SETs may still be purchased on site at the registration desk. Tickets will also be available at the regional table in the lobby of the Orpheum Theater 45 minutes prior to the beginning of each competition.

HOTEL

RENAISSANCE PHOENIX DOWNTOWN HOTEL

50 East Adams Street
Phoenix, AZ 85004
602-333-5101
Kelsey Garcia – Group Housing Coordinator
Kelsey.Garcia@marriott.com

The Renaissance Phoenix Downtown Hotel is a Marriott. Room rates are: $149.70 plus 12.27% tax totaling approximately $168.52 per night for a single/double/triple/quad room. The tax rate is subject to change. Rooms are queen/queen or king. Rollaway beds are only allowed in King rooms. March 15, 2018 was the deadline for submitting Hotel Reservation Lists and required deposits to Kelsey Garcia – Group Housing Coordinator at Kelsey.Garcia@marriott.com with a copy to Victoria Kemsley, EVC.

INDIVIDUAL ROOM RESERVATIONS : Chapter-At-Large and guests of Region 21 ONLY, who wish to register as individuals, may make your hotel reservations using this link https://resweb.passkey.com/go/GoldenWestRegion or by calling 800-309-8138 and ask for Golden West Region 21 Competition. As the hotel deadline has passed, there is no guarantee you will be able to book a room through this link.

PARKING: There is no self-parking at the hotel. Valet parking rates at the Renaissance are $18 per day (regularly $29 per day) with in-and-out privileges. Not all adjacent parking garages allow overnight parking. The closest is the Chase Tower Garage located at 201 N. 1st St., Phoenix, 85004 and current rates are $15 per day without in-and-out privileges.

FACILITY USAGE FEE: A fee of $84.00 per member will be charged for each competitor or assistance chorus member who does not stay a minimum of one night in the convention hotel. This assessment applies to all members of a Region 21 competing chorus, quartet competitors, and current assistance chapter. This fee helps defray any attrition costs incurred by the region due to chorus members staying outside our convention hotel. The fee must be prepaid. Actual Hotel Guest Lists will be verified against each List of Competing Members and Quartet personnel. Please complete the FACILITY USAGE FEE FORM (one of the tabs of the Hotel Forms (xlsx) spreadsheet) listing all competing or assistance chapter members not staying a minimum of one night at the Renaissance Phoenix Downtown Hotel.

REHEARSALS AND MEALS:

FRIDAY: A limited number of rooms are available for Extra Rehearsals on Friday evening from 8:00 p.m. to midnight by special request for a fee of $200.00. Choruses may opt to share the time with another chorus and split the cost of the room. Choruses need to make their own arrangements if costs are to be split. The deadline to secure a room for your chorus function, was March 15, 2018. Rehearsal room schedules have been sent to those who paid for an extra rehearsal.
SATURDAY: Saturday morning before chorus competition, a 45-minute flat floor rehearsal will be scheduled for each competing chorus. These are timed rehearsals. Please plan accordingly. A room monitor will advise you when your time is completed. Please exit the room promptly. A chorus meal function may be held in conjunction with the rehearsal. The schedules for meal functions and rehearsal times will be based on the order of appearance. Request for meal functions were due on March 15, 2018. Choruses are financially responsible for meal functions. Banquet menus will be sent to the chorus contact after requests are received and the schedule has been established. Do not contact the hotel directly prior to receiving the menus. Requests will be accepted based on the order in which they are received. The hotel will require a copy of a credit card (front and back) as a deposit for the chorus meal. Either a chapter or individual credit card may be used. Please complete the Credit Card Authorization Form which can be found in the Forms section on the Regional Spring Convention web page.

CONTEST VENUE

ORPHEUM THEATER

203 West Adams Street
Phoenix, AZ 85003

The Orpheum Theater is located at 203 West Adams Street which is three blocks and only a five-minute walk from the hotel.

EVENT PARKING: Event parking is available at three locations.

  • The Wells Fargo Bank Plaza Garage, access from 1st Ave, just south of Adams Street

  • The Ampco Surface Lot, 2nd Avenue and Monroe Street, one block north of the Orpheum

  • The First American Title Surface Lot, north side of Monroe Street between 2nd and 3rd Avenues

AUDITORIUM SEATING

VIP SEATING: ​The following VIP categories are entitled to purchase AETs with a VIP designation for the purposes of entering the VIP seating area: International Quartet Champion, member of the Hall of Fame, current/outgoing Region 21 Quartet Champion, International Board of Directors, International Faculty, Approved and Certified Judge, Certified Arranger, quartets placing 15th or higher in the 2017 International Quartet Competition, current Stars of the West Quartet Champions, current RMT Member, RMT/REC members from other regions, and Front-Line Directors. VIPs and all VIP Guests must purchase an AET. VIPs will be entitled to one VIP seat for herself/himself and one for a pre-designated guest. The guest must be named as a VIP GUEST on the registration forms. VIP’s will not be able to add a guest on site. A VIP designation will be indicated on the AET badge.

PREFERRED SEATING: Our 2017 Summer Seminar identified two groups who will be provided preferred seating directly behind the VIP Section. The Sounds of Harmony Chorus was selected by random draw from the top five choruses with the highest percentage of membership attendance. In addition, our double quartet contest winner Corpor8, and one guest each, will receive preferred seating. Those entitled to preferred seating and their designated guests must purchase an AET. The guest must be named as a preferred seating guest on the registration forms. Guests may not be added onsite. Preferred seating will be indicated on the AET badge. The remaining auditorium seats are general admission/open seating and available on a first come, first served basis.

GENERAL SEATING: The remaining auditorium seats are general admission/open seating and available on a first-come, first-served basis.

TRANSPORTATION

AIRPORT TRANSPORTATION: Phoenix Sky Harbor Airport is only a short drive to downtown Phoenix. See details at the Phoenix Sky Harbor website. The Renaissance Hotel does not provide shuttle service to the airport. The hotel is located 4 miles northwest of Phoenix Sky Harbor airport.

ON-SITE TRANSPORTATION: The Orpheum Theater is a short five-minute walk from the Renaissance Hotel. Be prepared for inclement weather just in case we have a rare rainy day in the beautiful Valley of the Sun. Buses will be provided for competitors only. Shuttle service will be available to attendees for a fee of $25.00. Desire for shuttle service must be indicated on the online registration form and the fee must be prepaid when submitting AET payment. The name badges of those who paid a shuttle fee will be marked to allow access to shuttle vehicles. Transportation passes will be available on site for a $35.00 fee. Shuttle service will not be able to accommodate motorized scooters or wheelchairs. Standard wheelchairs must be able to be folded, and the passenger able to transfer, to be accommodated.

COMPETITION

Quartet Order of Appearance

QUARTET COMPETITION: The quartet competition is slated to begin at 2:00 pm and end at approximately 7:15 pm on Friday, April 20, 2018. Plan your day accordingly so you don’t miss a minute of our very special Region 21 Quartets! Following the close of the competition, hurry back to the hotel lobby to welcome the top winners at the Greet & Celebrate Quartet Medalists with a no-host bar reception! Show your appreciation for all of their hard work and dedication to our craft as they enter the hotel from their provided transportation, then celebrate with them at a no-host reception at the Lobby Bar.

Chorus Order of Appearance

CHORUS COMPETITION: ​The chorus competition is slated to begin at 1:00 pm and end at approximately 4:00 pm on Saturday, April 21, 2018. After dinner, please join us at 8:00 pm for the Harmony Showcase in the Renaissance N/S Ballroom to hear and enjoy our winners along with your other Sweet Adeline friends and family. After the Harmony Showcase, spend time meeting and singing with friends in the foyer on the meeting level, or at the bar in the lobby of the Renaissance Hotel.

OFFICIAL JUDGING PANEL:

EXPRESSION: Annette Wallace
MUSIC: Susan Kegley
SHOWMANSHIP: Sandi Wright
SOUND: Sharon Babb (Panel Chair)
Panel Secretary: Liz Danielski

QUARTET AND CHORUS BRIEFING: ​This year the joint quartet and chorus briefing with chorus emcee roll call will be held at the Renaissance Hotel N/S Ballroom on Thursday, April 19, 2018 from 6:15 pm to 7:00 pm. Quartet bags will be available for you to place your good luck cards for the competitors prior to the start of this meeting.

QUARTET WALK ON AND EMCEE ROLL CALL: ​Quartets will have an opportunity to do their walk-on, acceptance, take a pitch, sing a short intro or tag of not more than 10 seconds, take a bow, and walk-off on Friday, April 20, 2018 from 10:00 am to 10:45 am at the Orpheum Theater. The emcee will be present for your introduction.

WARM-UP ROOMS: Quartet and Chorus warm-ups will be at the hotel before transport to the backstage area at the competition site. The schedule for the warm-up rooms will be provided to all competitors before contest.

TRAFFIC PATTERN, PURSES, HOSTESSES: The traffic pattern for both competitions will begin with a warm up room at the hotel. There are no warm up or holding areas at the Orpheum. Upon exiting buses or shuttles, you will be led immediately backstage. Purses will be collected for choruses as you enter the side door of the auditorium. Backstage staff will have purse bags and will transport them for pick up after you exit the stage. Please be organized, in order, and ready to go on stage directly after exiting the buses. Chorus and Quartet Hostesses will provide further information.

THE STAGE: Staging and lighting are uniform for all contestants. Quartet monitors will be used. There will be no curtain for the chorus competition. All contestants are required to leave the stage in the condition they found it. The penalty for a violation is 25 points. Please deliver riser chairs to backstage right area on Thursday, April 19, 2018 between 10:30 am and 3:00 pm or during the Joint Inspection on Friday, April 20, 2018 between 9:00 am and 11:15 am.

PROPS: No penalty is attached to the use of props or visual devices in any regional or international contest session. The degree to which such use enhances or detracts from the performance is reflected in the showmanship score. All props and visual devices must enter and leave the performance venue with the chorus or quartet. Storage space for any props or equipment, other than riser chairs or medically necessary items, is not provided by the contest venue.

SCORE SHEETS: Pick up score sheets at the Webcast table immediately after the conclusion of each contest. Packets may be picked up ONLY by one quartet member and for choruses, the Team Coordinator, Chapter President, or Director.

WITHDRAWALS: Please note that if a chorus or quartet has to withdraw, a written withdrawal notice must be received by International headquarters. This notification may come by email, but a phone call is not sufficient.

PHOTOS AND RECORDINGS

PHOTOS: Photos will be taken by E. R. Lilley Photography. All of the forms and instructions are available under “Forms and Downloads” on this page. Download the forms and instructions now and bring the completed forms and payment to competition with you.

Quartet Photos: Quartet photos will be taken in the traffic pattern at the Renaissance Hotel. Bring the completed form, with payment, to the photo room and submit it to the photographer at that time. Please have your quartet pose ready, as time in the photo room is limited.

Chorus Photos: Chorus photos will be taken onstage at the conclusion of your performance. Be sure to plan your pose ahead of time! Bring the completed form, with payment, to the Joint Briefing on Thursday night at 6:15 pm and submit them then.

Important Photo and Posing Information: Following the second song applause acceptance, Director will move the chorus into the “Photo Pose”. The chorus will hold the “Photo Pose” for four (4) flashes. Then the chorus will leave the stage. Be sure to review the “GETTING READY FOR YOUR ON STAGE PHOTO” hints and instructions included in the Lilley Photography photo order forms on the Region 21 website.

RECORDINGS: All recordings are being produced by Production Services/Arizona (PSA). The recordings will be provided on a thumb drive in digital format. No audio CDs or DVDs will be produced. The recordings will be available for pick up with the score sheets at the webcast table at the conclusion of each contest.

Director Digital Recording: For educational purposes, the region will provide all competing directors with one complimentary digital recording of their directing performance on a thumb drive.

Master Recordings: Master recordings are available to choruses and quartets for a fee of $35. If you wish to purchase a recording of your performance, complete the Master Digital Recording Order Form. The form is due back to Finance Coordinator Mary Chilton (rmt_finance) no later than March 30, 2018.

PLEASE NOTE: Orders for the digital recording of your performance will not be accepted during the convention weekend. Flash drives will not be provided unless they have been ordered and payment received prior to the convention.

CONVENTION ACTIVITIES

BOUTIQUE: Our Current Region 21 champions, the Scottsdale Chorus, are planning a fabulous offering of goods at their boutique, which will be located in the Renaissance Hotel, Meeting Level.

PRESIDENTS/TEAM COORDINATORS MEETING: Our Regional Team Coordinator, Tracey Sandberg, will host this meeting for all Presidents and Team Coordinators on Thursday, April 19, 2018 from 4:30 PM to 6:00 PM.

CLUB 21: You won’t want to miss the Club 21 Show at the Renaissance Hotel on Thursday, April 19, 2018 from 8:00 PM to 10:00 PM. Come and hear our own Region 21 past and present quartet champions in an evening of harmony and fun. This is a separate ticketed event. Tickets can be purchased for just $10 each and will be available for sale at the door. Advanced tickets can be purchased via PayPal on the Club 21 page.

EDUCATION CLASS: This year we are excited to offer two educational classes that you will not want to miss. On Friday morning, April 20, 2018 from 11:00-12:00 Kathleen Hansen will be presenting, “Tag Time with Kathleen! building your vocal skills though tag singing” and Sunday morning, April 22, 2018 from 10:00 am to 11:30 am, we will have “Sunday Morning Judges Feedback.” Both sessions will be conveniently held at the Renaissance Hotel in the N/S Ballroom.

WEBCAST and SHOUT OUTS: ​Once again, the Region 21 Webcast will be available for only $35.00 for both competition sessions. Your family and friends may watch live, and it will also be archived for your later viewing pleasure beginning Monday night April 23, 2018, for at least one week. Be sure to tell family and friends to sign up for the webcast to watch you live if they can’t attend the contest in person. Also, be sure to take advantage of the opportunity to send a Shout-Out message over the webcast to competitors. For only $5 you can send a short message that will be read live on our webcast.

AROUND PHOENIX: If you’re looking to explore downtown Phoenix on a budget (or not on a budget) check out DTPHX. There you’ll find a downloadable form with activity and dining suggestions, as well as scannable coupons that can be viewed on your smart phone!

IMPORTANT DATES and DEADLINES

Convention Registration/AET and Hotel Reservations OPEN (forms available on this page, left column) Jan 8, 2018
Register your quartet with International Headquarters without a late fee Jan 15, 2018
Quartet Competition Entry Deadline to International Headquarters Feb 19, 2018
Chorus Competition Entry Deadline to International Headquarters Feb 20, 2018
Draw for Order of Appearance Feb 26, 2018
Quartet Late Entry Deadline to International Headquarters (late fees apply) Mar 6, 2018
Chorus Late Entry Deadline to International Headquarters (late fees apply) Mar 7, 2018
Convention Registration/AET Closes (online registration handled by Sue Bowdoin and fees to Mary Chilton Mar 15, 2018
Hotel Reservations/Rooming Lists Close (forms w/deposit to Kelsey Garcia – Renaissance Group Housing Coordinator) Mar 15, 2018
Function Room Request Form & copy of Hotel Rooming list to Victoria Kemsley, EVC Mar 15, 2018
Facility Usage Form to Victoria Kemsley, EVC, fees to Mary Chilton Mar 15, 2018
Single Event Ticket Order Forms to Evelyn Pidgeon Mar 15, 2018
Digital Recording Order Forms to Mary Chilton Mar 30, 2018
Quartet Information/Entrance Form, Chorus Information/Final Pose Form, Quartet & Chorus Fact Sheets for Webcast to Lou Gordon, CC Mar 31, 2018
Quartet Competition Date Fri - Apr 20, 2018
Chorus Competition Date Sat - Apr 21, 2018

SCHEDULE OF EVENTS

(Subject to Change)

THURSDAY, APRIL 19, 2018 EVENT LOCATION
3:00 pm - 10:00 pm Registration/Ticket Sales Renaissance Meeting Level Foyer
3:00 pm - 10:00 pm Boutique Renaissance Meeting Level (Salons 1&2)
4:30 pm - 6:00 pm Presidents/Team Coordinators Meeting Renaissance Conference Level
5:00 pm - 6:15 pm Club 21 Meeting/Rehearsal Renaissance N/S Ballroom
6:15 pm - 7:00 pm Quartet/Chorus Briefing & Chorus Emcee Roll Call Renaissance N/s Ballroom
8:00 pm - 10:00 pm Club 21 Show (separate admission) Renaissance N/S Ballroom
FRIDAY, APRIL 20, 2018
8:30 am - 6:00 pm Registration/Ticket Sales Renaissance Meeting Level Foyer
8:30 am - 8:00 pm Boutique Renaissance Meeting Level (Salons 1&2)
9:00 am - 10:00 am Joint Auditorium Inspection
Directors Invited!
Orpheum Theater
10:00 am - 10:45 am Quartet Walk On & Quartet Emcee Roll Call Orpheum Theater
11:00 am - 12:00 pm Education Class Renaissance N/S Ballroom
2:00 pm - 7:15 pm Quartet Competition Orpheum Theatre
7:30 pm - 8:00 pm Greet & Celebrate Quartet Medalists
No-Host Hang Out
Renaissance Lobby Bar
8:00 pm - 12:00 am Chorus Extra Rehearsal Renaissance Meeting Level, South Ballroom, Conference Level (as assigned)
SATURDAY, APRIL 21, 2018
7:00 am - 11:30 am Chorus Rehearsals (by assignment) Renaissance Meeting Level, South Ballroom, Conference Level
9:00 am - 12:00 pm Registration/Ticket Sales Renaissance Meeting Level Foyer
9:00 am - 1:00 pm Boutique Renaissance Meeting Level
Salons 1&2
1:00 pm - 4:00 pm Chorus Competition Orpheum Theatre
4:00 pm - 8:00 pm Dinner (on your own)
6:00 pm - 11:00 pm Boutique Renaissance Meeting Level
Salons 1 & 2
8:00 pm - 9:30 pm Harmony Showcase Renaissance N/S Ballroom
9:30 pm - 12:00 am Post-Competition Sing & Socialize Renaissance Meeting Level
SUNDAY, APRIL 22, 2018
9:00 am - 12:00 pm Boutique Renaissance Meeting Level
Salons 1&2
10:00 am - 11:30 am Education Class Renaissance N/S Ballroom

REGIONAL CONVENTION STEERING COMMITTEE

Region 21 Convention and Competition

Denise Brinkerhoff, Chairman of the Regional Convention (CRC)
Victoria Kemsley, Region 21 Events Coordinator (EVC)
Lou Gordon, Competition Coordinator (CC)
Darren Hurst, Official Panel Liaison (OPL)
Patti Sampson, Assistance Chapter Coordinator (ACC)
Sue Bowdoin, Overall Assistance Secretary (OAS)